Facilities Manager, School of Architecture

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Position Open To:

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Weekly Scheduled Hours:

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Earliest Start Date:

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Position Duration:

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Job Details:

The School of Architecture at The University of Texas at Austin-provides next-generation leadership for design and planning education. Always cognizant of our role as stewards of the built environment, we meld principle and practice to foster innovation while remaining always grounded in serving our communities.

The University of Texas at Austin provides an outstanding benefits package to staff, including, but not limited to:

• Competitive health benefits (Employee premiums covered at 100%; family premiums at 50%)
• Voluntary vision, dental, life, and disability insurance options
• Generous paid vacation, sick leave, and holidays
• Teachers Retirement System of Texas (a defined benefit retirement plan, with employer matching funds)
• Additional voluntary retirement programs: tax sheltered annuity 403(b) and a deferred compensation program 457(b)
• Flexible spending account options for medical and childcare expenses
• Robust free training access through LinkedIn Learning plus professional conference opportunities
• Tuition assistance
• Expansive employee discount program, including athletic tickets
• Free access to UT Austin's libraries and museums with staff ID card
• Free rides on all UT Shuttle and Austin Capital Metro buses with staff ID card

Under the general supervision of the Assistant Dean for Administration and Finance, the Facilities Manager will serve as both a collaborative and strategic partner, contributing to the design and making culture and community of the school through proactive management of projects and facilities. The School of Architecture's (SOA) buildings include Goldsmith Hall, Sutton Hall, West Mall Building, and Battle Hall.

Project Management

• Advise the Dean, leadership team, and key stakeholders on the technical and logistical aspects of maintenance, renovation and design. Contribute to the SOA's culture and community by offering strategic recommendations for facility improvements, supporting exhibitions, ensuring studio safety and cleanliness, and managing small-scale facility projects (e.g., relocations, furniture procurement, short-term renovations) to uphold and enhance the school's commitment to excellence in teaching, research, and service.
• Serve as the project manager architectural design, construction, and implementation logistics for major renovation projects. Oversee all facets of building, equipment, maintenance, and installation to ensure successful project delivery.
• Assist with renovation projects by coordinating building outages, managing follow-up tasks, preparing work sites, and providing regular updates to stakeholders.
• Prepare specifications for contracted work, oversee and inspect performance, and establish quality and quantity standards to ensure compliance with applicable codes, regulations, and departmental policies and needs.
• Ensure that the historic significance of buildings and grounds is recognized and respected by contractors and university service personnel, while maintaining the integrity of building aesthetics.
• Work with event planners in consideration of space or furniture needs, as needed.

Facilities & Operational Management

• Develop, plan, and coordinate facilities maintenance work and projects for the SOA, leading the solution of all issues, prioritizing needs, minimizing disruptions, and ensuring adherence to project schedules.
• Develop and implement plans for recurring and preventive maintenance of buildings, infrastructure, and utility systems, white creating and maintaining a long-term master plan to address these needs.
• Process requisitions for maintenance work, upgrades, and repairs, and performs minor maintenance tasks as appropriate.
• Ensure facilities are kept clean, safe, and compliant with university safety guidelines.
• Responsible for streamlining and maintaining performance of operations to efficiently support the needs of research, instruction and administration.

Space Administration

• Collaborate with leadership to analyze and make decisions regarding building and space needs, policies, utilization and faculty/staff placement.
• Gather data for annual reports, providing accurate space and occupancy information to the Office of Academic Space Planning and Management (ASPM), along with general building details and space/equipment inventories.
• Plan and oversee office relocation plans and architecture studio configurations each semester ensuring each room is equipped with adequate furniture and desks.

Building Safety & Security

• Manage security and emergency planning, including building safety policies, emergency preparedness and communication, fire prevention and inspections, and the planning and oversight of security systems.
• Develop and implement a building and facility access policy for the SOA ensuring in alignment with UT Austin's institutional policies.
• Maintain and update records of all personnel who have access to college spaces, ensuring compliance with ongoing campus safety and security recommendations.
• Collaborate with the college communications team to distribute timely, accurate, and proactive notices to the community about building safety and security.
• Maintain and manage building security systems, including BACS scheduling, ID card reader access, video surveillance, lock/unlock schedules, and issuance of lock, key, and ID-access issue.
• Other related functions as assigned, such as: representing SOA at meetings as necessary; creating, maintaining, and promoting technologically advanced protocols; ensure ADA compliance.

• Associate's degree and journey-level training in specialty or allied area of study.
• 5 years' experience in specific trade or craft, including 3 years' experience in supervisory capacity.
• Professional experience in multi-location building maintenance management.
• Professional experience in planning and managing renovation and preventative maintenance projects.
• Demonstrated familiarity with tools of the trades, personal computer, email, web applications, and other standard office equipment.
• Extensive experience making independent decisions, utilizing critical thinking, and solving complex problems.
• Demonstrated ability to lead and effectively communicate information in a clear and understandable manner, both verbally and in writing.
• Excellent attention to detail.
• History of regular and punctual attendance in the workplace.
• Excellent interpersonal skills across all levels, conflict management, and experience working with broad populations.
• Must be authorized to work in the United States on a full-time basis for any employer without sponsorship.

Relevant education and experience may be substituted as appropriate.

• Bachelor's degree or higher in architecture, design, or construction-related field.
• Experience in collaborative design and/or fabrication environments.
• Prior experience managing facilities, maintenance, and/or buildings in a university setting.
• Knowledge of the University of Texas's facilities, planning processes, and systems applications.

$70,000 + depending on qualifications

• This position works year-round, including summers.
• May work around standard office conditions.
• May work in all weather conditions, indoors, and outdoors.
• May work around electrical and mechanical hazards. Additional service or occupational hazards may exist.
• May be exposed to saws, cutting tools, sawdust, welding equipment, and loud noises.
• Use of manual dexterity and climbing of stairs and/or ladders.
• Must be able to lift and move up to 50 lbs.
• Must wear appropriate safety attire at all times.

Monday-Friday, 7:30am - 4:30pm

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Importantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

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Retirement Plan Eligibility:

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.