FMCH Course Coordinator

This position is based out of Minneapolis, MN and is eligible for hybrid work from home and/or on campus work dependent upon individual performance and organizational need, though some regular on-site work will be expected. Because the University of Minnesota is a land-grant institution that serves the state, residing in Minnesota is typically required.

Programmatic Course Support 30%:

• Coordinate and implement 31 in person and virtual programmatic courses and faculty development workshops.
• Assist with space reservations, catering, equipment set up, tear down and technology and other on site logistics and activities during courses/workshops.
• Assist with on-course site and logistics. Oversee course check-in process and on-site activities.
• Participate in planning meetings with course directors, facility meetings and course contacts as needed.
• Prepare materials for courses
• Maintain course records
• Assist with course budgets, tracking course expenditures and expense reports as needed
• Maintain/update on-line course resources and websites (e.g., Canvas).

Medical Student Education 60%:

MSE Course Support:

• Partner with MSE staff to develop processes and execute administration of all medical student placements in clinics for 18 elective courses. Partner with MSE staff to develop and improve placement processes.
• Coordinate the family medicine clerkship course. Including student placements in clinics. Partner with MSE staff to develop and improve placement processes.
• Coordinate and implement in person didactics for the Family Medicine Clerkship. Assist with space, catering, and technology on site during courses
• Assist in conducting systematic on-going evaluation of various aspects of medical student, teacher and rotation performance including analyzing evaluations, providing reports and interpreting data to effectively determine performance feedback; notify preceptors and students of their assignments; maintain electronic files of all assignments.

Visiting Student Course Support:

• Review visiting student applications and determine eligibility for clinical experiences.
• Make initial visiting student offers in collaboration with medical school Visiting Student Learning Opportunities (VSLO) coordinator
• Create visiting student sponsored accounts as needed

Family Medicine Interest Group (FMIG) Staff Advisor:

• Attend monthly meetings with FMIG faculty advisor and student leaders to discuss programming.
• Assist with grant applications to external sources, eg MAFP, AAFP, SUA, GAPSA, COGS.
• Assist with the annual draft of FMIG Constitution and submit to Student Union and Activities (SUA).
• Maintain all rules and regulations regarding Campus Life Programs (CLP).
• Serve as initial administrative contact of all Family Medicine MSE related activities for the medical school and with external stakeholders.
• Attend monthly CEC (Clinical Education Committee) as needed.

General Education Support 10%:

• Assist with coordinating and completing additional education projects as needed
• Help develop, coordinate or assist with education events and activities
• Attend and participate in regular education meetings within the department and the University
• Contribute as an education team member and assist with special projects/efforts as needed.
  Assist with other courses, activities and events as needed

All required qualifications must be documented on application materials.

Required Qualifications:

• High School Diploma/GED and five years related office experience to include project management. Training/education may be substituted for some of the years of experience.
  Computer experience required.
• Excellent communication and interpersonal skills, both on the phone and in-person, to effectively and appropriately interact with a broad range of leadership, faculty, staff, students, and the public at various levels.
• Broad based advanced experience with office support and electronic word processing, spreadsheet (Excel) creation and manipulation, calendar and email programs, and general accounting principles.
• Strong analytical and organizational skills with the ability to manage stakeholder priorities in a deadline-oriented environment.
• High attention to detail; follow detailed processes and ensure accuracy in documentation and data; ability to make a conscious effort to understand causes in addition to effects.
• Willingness to take initiative; self-starter who is organized and able to work without close supervision.
• Ability to lift and carry up to 25 pounds, travel between offices/buildings to carry meeting materials, mail and packages and set up for meetings. Must be able to work occasional overtime and have flexibility of schedule to cover deadlines and early/late meetings.

Preferred Qualifications

• At least one year of administrative support experience in a college/university or medical corporate setting.
• Experience with coordination of the credentialing process in a healthcare environment.
• Experience maintaining A/V conferencing equipment, set up, and troubleshooting.
• Proficiency and knowledge of Google G-Suite applications.
• Experience handling moves, arranging for long-term storage/retrieval of files, ordering equipment/computers and maintaining equipment records, working with computer services units and vendors on orders, troubleshooting problems with equipment or equipment orders/needs.
• Knowledge of University of Minnesota business procedures and policies. College/University degree
• Experience in education or health care
• Experience with digital technology and digital communication tools
• Customer service experience

The Department of Family Medicine and Community Health at the University of Minnesota was created more than 50 years ago in response to a legislative mandate to train primary care physicians. Since then, we have been leaders in transforming the specialty through education, research, and patient care. We are the academic sponsor of seven family medicine residencies-five in the Twin Cities, two in Greater Minnesota. We are involved in medical student education activities across the Medical School's two campuses: Twin Cities and Duluth. We sponsor five fellowship programs-sports medicine, hospice and palliative medicine, behavioral medicine, clinical informatics, and human sexuality- and offer continuing medical education opportunities. We are regularly among the top National Institutes of Health-funded family medicine departments. Our faculty are actively researching health disparities, healthcare delivery, and population health. More at https://med.umn.edu/familymedicine.

Pay Range: $56,749 to $61,820 We anticipate most offers will be around the midpoint of this range, depending on education and experience.

Time Appointment: 100% Appointment

Position Type: Labor Represented

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, pharmacy and disability plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will have the opportunity to complete an online application for the position and attach a resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).