Posting Details
Classification Information
| Position/Classification Title |
Purchasing Specialist |
| Classification Type |
SHRA |
| Position required to work during periods of adverse weather or other emergencies: |
N - Not Mandatory |
| Minimum Experience/Education |
Bachelor's degree; or Associate's degree and two years of related experience; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions. |
| Preferred Years Experience, Skills, Training, Education |
- Juris Doctor degree or Master's degree (preference, but not required)
- Five or more years' experience as a contract administrator
- Previous experience working with contract regulations for North Carolina state agencies the related laws
- Understanding of the principles of organization and management within the higher education environment
- Experience in applying North Carolina contract and procurement law relating to the details and potential benefits and/or risks as it relates to the University.
- Experience with Jaggaer Total Contract Manager (preference, but not required)
- Certified Commercial Contract Manager (CCCM), Certified Professional Contract Management (CPCM) and/or Certified Federal Contract Manager (CFCM (preference, but not required)
|
| Required License or Certification |
If hired, must complete and pass the North Carolina Purchase and Contract, Contract Manager Certification within 1 year of hire date. |
Position Overview
| Primary Purpose of Position |
The Contract Manager will report directly to the Director of Procurement Services and serve as liaison between the Procurement Services Office and the University's Office of Legal Affairs. Primary duties will vary with demand and may include but not be limited to the following: drafting, reviewing, and/or editing contracts; providing advice on contract compliance issues that arise during a contract term; managing and evaluating contracts, negotiating rates and terms, and assisting and resolving complex contractual issues related to purchasing; ensuring that the university's internal contract documents are accurate and well maintained, including managing the Procurement Services contract database; proactively identifying and assisting with negotiating contract opportunities to leverage the buying power of the University and State to lower the cost of procuring goods and services; identifying opportunities to improve business processes and devise plans to implement these changes; communicating and collaborating with internal and external customers and suppliers; meeting with vendors, customers, and administrators to discuss legal and business matters and/or make presentations as appropriate; develop presentations and training materials; monitoring and alerting internal customers and external suppliers of status of renewals, contract terminations, and expirations in a timely manner according to internal policy/procedures; creating and maintaining relationships with suppliers and serving as a point of contact for matters concerning assignment of contracts; ensuring that contracts meet and comply with University, state, federal, and local laws, regulations, and/or policies assisting with the creation of RFPs; working with procurement specialist (agents) to determine appropriate scope and language for RFPs; performing contract and supplier relationship management activities, analyzing spend data and utilization of contracts to make recommendations for and/or changes to contracts based on the analysis; and performing other duties as assigned.
Minimum Qualifications and Skills
* Understanding and experience with legal terms and conditions regarding contracts
* Excellent and demonstrated project management competence, time management skills, and organizational skills
* Demonstrated ability to deliver exceptional customer service
* Ability to exercise sound judgment to prioritize multiple projects with shifting deadlines
* Ability to work well with multiple competing priorities and creatively solve problems as they arise
* Demonstrated ability to professionally manage confidential information
* Ability to work collaboratively in a team-oriented environment across organizational lines and at all organizational levels
* Working knowledge of purchasing systems and general knowledge of e-commerce
* Demonstrated experience working in collaborative alliances with others in higher education or similar institutions
* Excellent analytical skills as well as outstanding written, oral, and interpersonal communication skills
* Understanding of ethical standards, internal controls, policies, and procedures related to purchasing and material management
* Extensive skill in using Microsoft Office Suite of products, including Word, Excel and Outlook, to perform analytical tasks and quantitative modeling, to present and support recommendations |
| Primary Function of Organizational Unit |
The Procurement Services Office provides direction over the procurement activities at North Carolina A&T State University; including the university commercial procurement card program, in accordance with state and federal laws, and N.C. Division of Purchase and Contract rules and regulations. N.C. A&T Procurement Office shall conduct its methods in a fair, equitable manner, and ensuring that the funds allocated to the University are spent efficiently and effectively. Competition is recognized as the cornerstone of a free and open economy and shall be at the forefront of all N.C. A&T Procurement Services' procurement actions. |
| Work Hours |
8:00 a.m. - 5:00 p.m. ET, Monday-Friday |
| Is this position eligible for a remote or hybrid work arrangement, consistent with university and state policies. |
|
Key Responsibilities and Related Competencies
| Required Competency |
Professional Knowledge
|
| Duties |
- Knowledge of purchasing methods and procedures and various grades and qualities of goods/ commodities and/or services being purchased. Ability to stay abreast of changes in purchasing methods and practices. Thorough knowledge of accounting principles and methods of contracting in relation to purchasing needs.
- Review contracts and procurement solicitation documents to interpret and apply North Carolina purchasing rules and regulations, contract law and compliance, as well as meet customer's business needs/requirements.
|
| Required Competency |
Communication (Presentations, Oral, and Written) |
| Duties |
- Engage verbally, non-verbally, and through written communication with internal customers and suppliers to effectively convey information in a succinct and concise manner.
- Recommend acceptable solutions to unfavorable risk factors and other associated legal matters that align with the University's position and goals as it relates to terms and conditions with contracts.
- Effectively manage the collaborative review process with other campus stakeholders and vendors through completion and execution of a RFP or contract.
|
| Required Competency |
Analysis and Decision Making |
| Duties |
- Interpret contractual provisions and identify issues (i.e. insurance, indemnity, dispute resolution) and other risk factors.
- Identify stakeholders and include them in decision-making processes. Use communication and other interpersonal skills to bridge obstacles. Actively participate on teams.
|
| Required Competency |
Attention to Detail
|
| Duties |
- Work effectively under pressure, handle multiple priorities, tasks, demands and time sensitive pressurized situations.
- Administer a complex portfolio of contracts and compliance issues, strong written and verbal communication skills, and efficient time management are mandatory for success in this position.
|
| Required Competency |
Negotiation |
| Duties |
- Ability to negotiate effectively and professionally with internal and external parties an ability to identify issues related to agreements and compliance issues .
- Ability to function successfully as a member of a team as well as independently, creating trust, in a deadline driven, fast-paced academic, entrepreneurial, and research environment.
|
Position Information
| Working Title |
Contract Manager |
| Competency Level |
Journey |
| Position Number |
009965 |
| Recruitment Range |
$31,736 - $67,772 |
| FLSA |
Non-Exempt |
| Appointment Type |
Permanent - Full-time |
| FTE |
|
| If Time Limited, Appointment Length |
|
| Organizational Division |
VC for Business & Finance |
| Organizational Location |
VC for Business & Finance |
| Organizational Unit |
Procurement Services |
Posting Detail Information
| Posting Number |
SHRA2740 |
| Open Date |
11/21/2024 |
| Close Date |
12/01/2024 |
| Special Instructions to Applicant |
You must complete and submit an electronic application for employment to be considered. Resumes will not be accepted in lieu of completing an electronic application.
Applicants seeking Veteran's Preference must attach a DD 214 form. Certificate of Release or Discharge from Active Duty with your application during the process of applying to the job posting. Final candidates are subject to criminal and sex offender background checks. North Carolina A&T State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. North Carolina A&T State University is an Equal Opportunity and Affirmative Action Employer. No one who applies or seeks employment will be denied admission to or employment at North Carolina A&T State University on the basis of race, religion, color, national origin, sex, age, disabling condition, veteran status, political affiliation, genetic information or sexual orientation and sexual identity.
Employee Benefits available to NC A & T permanent employees include the following and more:
- Accrued Vacation and Sick Leave for Eligible Employees
- Community Service Leave
- Blue Cross Blue Shield of NC - Health Benefits
- NCFlex - Vision, Dental, Flexible Spending Account, Life Insurance and more
- 12 Paid Holidays
- Teachers and State Employees Retirement System (TSERS)
- Optional Supplemental Plans - 401k, 403b, 457b and 457
- Employee Assistance Program (EAP)
- Campus Recreation Center Discount
- University Bookstore Discount
This position may be eligible for a remote or hybrid work arrangement, consistent with university and state policies. N.C. A&T employees are generally required to reside in North Carolina, within a 2-hour commuting distance of their assigned duty station.
|
| Quick Link |
https://jobs.ncat.edu/postings/34907 |
|
North Carolina Agricultural & Technical State University
$31,736 - $67,772
life insurance, flexible benefit account, paid holidays, sick time, 401(k), 403(b)
Nov 22, 2024