Administrative Support Manager, Pennsylvania Commission on Sentencing

The Pennsylvania State University
paid holidays, sick time
United States, Pennsylvania, University Park
201 Old Main (Show on map)
Nov 21, 2024
APPLICATION INSTRUCTIONS: CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday. CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday. If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants. JOB DESCRIPTION AND POSITION REQUIREMENTS: The Pennsylvania Commission on Sentencing (Commission) seeks applicants for an Administrative Support Manager. This position serves as the Office Manager and Financial Manager for the agency and supports various other goals of the Commission. The Commission is a legislative agency, with over a two-million-dollar operating budget, affiliated with the Sociology and Criminology Department at the Pennsylvania State University. The Commission is charged to create and maintain a consistent and rational statewide sentencing policy through the adoption of guidelines that promote fairer and more uniform decisions at sentencing, resentencing, and parole throughout the Commonwealth. This position will manage all aspects of the Commission's Administrative Unit, along with overall office operations for the University Park office. Responsibilities include but are not limited to: Handle all fiscal transactions through Penn State, Pennsylvania Treasury Department, along with all federal and state grants Work with the Executive Director and the Executive Unit to establish, forecast, and manage the budget; reporting of Commission expenditures; maintain financial records; coordinate yearly audits; and all other financial decisions Supervisor of full- and part-time administrative staff: interview, hire, train, and evaluate staff; determine workload priorities; develop and maintain office management procedures Coordinate human resources functions for the agency (e.g., processing forms; liaising with Penn State Human Resources as needed) Serve as Facilities Coordinator: monitor office space (recommending and coordinating changes as needed), maintain inventory of office equipment and make purchasing decisions, coordinate annual computer replacement with IT Coordinate quarterly Commission meetings and ad hoc meetings as needed Represent the Commission in various meetings and committees at the University level Provide general support (e.g., purchases, human resources platforms, travel) to all other Unit Managers After training, the Administrative Support Manager will work with various software, systems, and applications including Microsoft 365, SIMBA (Penn State's System for Integrated Management, Budgeting and Accounting), PeopleSoft (Pennsylvania Treasury's payment system), and AccuFund Accounting Software. This position may require occasional in-state travel to attend quarterly Commission meetings. Benefits include (visit https://hr.psu.edu/benefits for more detailed information): Medical, dental, vision, and retirement plans 75% tuition discounts (including for a spouse and dependent children up to the age of 26) Generous vacation and sick time 15 paid holidays/campus closure days Education and Experience: This position will be filled as an Administrative Support Manager at the level of Manager or Senior Manager, depending on the final applicant's experience and education. The Manager level requires a minimum of an Associate Degree and eight years of relevant experience, including three years of supervisory experience, or an equivalent combination of education and experience. Additional education and/or experience are required for higher-level positions. It is preferred that applicants are competent in general policies and procedures related to finance, human resources, and/or facilities, as well as grant applicant submissions and reporting. Additional desired qualifications include: Excellent leadership, communication, time management, and people management skills Demonstrates a genuine appreciation for working with diverse audiences Ability to work independently and as a member of a team Detailed-oriented and driven to provide excellent customer service Outstanding organization skills Demonstrated ability to be proactive and take initiative Ability to exercise discretion and judgment when handling confidential and sensitive documents and matters In addition, successful candidates must either have demonstrated a commitment to building an inclusive, equitable, and diverse campus community, or describe one or more ways they would envision doing so, given the opportunity. Additional Information: For full consideration, applicants must include a cover letter and resume with their application. Review of applications will commence immediately and continue until the position is filled. Created in 1978 by the Pennsylvania General Assembly, the Commission is externally funded by state appropriations. This is a limited-term appointment through the University, funded for one year from the date of hire with an excellent possibility of re-funding (the Commission has received continuous funding for over 40 years from the General Assembly). The College of the Liberal Arts is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions related to flexible work should be directed to the hiring manager during the interview process. Penn State is committed to and accountable for advancing diversity, equity, and inclusion in all of its forms. We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusion as a core strength and an essential element of our public service mission. The salary range for this position, including all possible grades is: $51,000.00 - $81,500.00 Salary Structure - additional information on Penn State's job and salary structure. CAMPUS SECURITY CRIME STATISTICS: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here. Employment with the University will require successful completion of background check(s) in accordance with University policies. EEO IS THE LAW Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473. Federal Contractors Labor Law Poster PA State Labor Law Poster Affirmative Action Penn State Policies Copyright Information Hotlines University Park, PA