CSE Director of Faculty Affairs

The Director of Faculty Affairs supports the Associate Dean for Academic Affairs and plays a pivotal role in supporting the recruiting, promotion, tenure, and professional development of faculty within the College of Science and Engineering (CSE). This position ensures that key processes such as faculty recruiting, promotions, tenure, awards, sabbaticals, and retirement transitions are executed efficiently and in accordance with institutional guidelines. This position utilizes 3rd party and university reporting applications to generate reports and analyzes data; collects data and information on internal and peer trends and issues; works closely with the Associate Dean for Academic Affairs and the Director of Human Resources on faculty recruitment, retention, salary reviews and appeal decisions; drafts revised or new policies as they relate to faculty affairs; develops content for college website for faculty affairs.

The Director will maintain faculty records, oversee the nomination and selection process for various awards, and serve as a resource for faculty throughout their academic career.

The Director of Faculty Affairs reports to the Associate Dean for Academic Affairs.

Job Responsibilities
Development and Operational Management of Faculty Programs (50%)
* Develop a comprehensive schedule for departmental reviews, ensuing all departments are reviewed on a regular cycle; coordinate with department chairs to establish timelines and review objectives; organize and facilitate initial planning meetings with review committee and stakeholders
* Analyze quantitative and qualitative data to identify strengths, weaknesses, opportunities, and threats to faculty success across the college
* Track and support CSE fellows in the Presidential Postdoctoral Fellows Program (PPFP)
* Administer the application process for faculty sabbaticals (including sabbatical funds), reviewing submissions to ensure compliance with university guidelines
* Coordinate with the Associate Dean for Academic Affairs to provide faculty development opportunities and workshops on teaching, research and professional development
* Serve as an advocate for the department's faculty to the College leadership and the University community.
* Identifies and implements process improvement strategies to optimize faculty affairs workflow within the Dean's Office and across the college
* Monitor trends in higher education and recommend strategic initiatives
* Participate in the development of policy and strategic planning in the college.

Faculty Recruitment, Hire, and Retention (20%)
* Ensures compliance and best practices across academic departments in the handling of faculty appointments and searches. Ensures training of staff involved in faculty affairs concerning proper processes and related policies.
* Acts as a key liaison with the provost's office faculty resource staff and serves on key faculty affairs committees.
* Support design, roll out, and evaluation of a robust faculty onboarding plan in collaboration with CSE HR.
* Track negotiations, employment offers, and retentions
* Assist with facilitating the faculty search committee process and internal/external department head searches

Promotion and Tenure (P&T) (20%)
* Provide expertise on the promotion and tenure process as it relates to University governance and procedure.
* Serve as the subject matter expert for Department Chairs, Department Administrators, and Dean's Office staff.
* Aid in guaranteeing that all faculty promotion and tenure records ensuring the accuracy and confidentiality of all information
* Managing College Level Review Process (e.g., tracking committee membership terms and appointments; updating templates; staffing meetings and attending to procedural regularities; proofing memos; serving as point person for the Provost Office and submitting dossiers to Provost following College Review).
* Facilitate in the preparation, distribution, and communication of promotion and tenure (P&T) guidelines, criteria, and timelines. Including Form 12s, Form 13s and P&T dossiers with the CSE Dean's Office Administrative Assistant.
* Support the Associate Dean for Academic Affairs with being a liaison to the Office of the Executive Vice President and Provost on P&T matters.

Miscellaneous (10%)
* Serve as a liaison between departments and the CSE Dean's Office administration on matters related to faculty affairs
* Manage the nomination and process for faculty awards and honors, ensuring deadlines and criteria are communicated and followed
* Address inquiries and resolve issues in a timely manner
* Other duties are assigned based on the changing needs of the CSE Dean's Office

Required Qualifications:
* Bachelor's degree plus at least six years of relevant experience, or a combination of education and relevant work experience to equal at least ten years
* Evidence of effective relationship-building, team-building, and oral/written communication skills
* Ability to work well independently and collaboratively
* Strong interpersonal skills and oral and written communication skills
* Demonstrated ability to establish and maintain effective working relationships with a wide range of constituencies (faculty, staff, and students) in a diverse community
* Excellent organizational skills, attention to detail, and ability to manage simultaneous projects, meet deadlines, initiate projects, and see them through to completion
* Proficiency in using MS Word, Excel, PowerPoint, and Google Suite
* Experience working independently in a fast-paced environment with competing deadlines

Preferred Qualifications
* Master's degree
* Three years of related work experience that includes data analysis related to academic faculty
* Experience working with faculty records and confidential materials
* Familiarity with the U of M systems (peoplesoft, simplyvoting, chromeriver)
* Experience working in science and engineering academic settings in higher education
* Experience supporting educational programs and faculty at either undergraduate or graduate level
* Knowledge of U of M policies and procedures
* Experience supporting faculty searches, promotion and tenure, and program analyzing

You can visit our website to learn more about the College of Science and Engineering.

Pay Range: $83,129.25 - $110,919.60 depending on education/qualifications/experience

Time Appointment: 75%-100% Appointment

Position Type: Faculty and P&A Staff

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will have the opportunity to complete an online application for the position, and you must attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).