Posting Details
Position Information
| Working Title |
Specialist |
| Department |
Procurement Services |
| Compensation Title |
Specialist |
| Position Number |
30000303 |
| Position Status |
Regular |
| Work Schedule |
8:15 - 4:30 M-F |
| Hours per Week |
37.5 |
| Months per Year |
12 |
| Commitment to Inclusive Excellence |
Northern Kentucky University is an Equal Opportunity/Equal Access institution. We embrace inclusiveness, equity, and global awareness in all dimensions of our work and seek excellence through diversity among our students, administrators, faculty, and staff. Application by members of diverse groups is encouraged. |
| Purpose of Position |
The specialist provides essential support between the
NKU campus and vendors, ensuring smooth communication and efficient onboarding processes.
Key responsibilities include reviewing Staples and Amazon orders for compliance, updating records for departing employees, and managing addresses. Additionally, this position reviews Purchase Requisitions and Purchase Orders in the
ERP system for compliance.
The successful candidate will perform these duties with a positive, courteous and professional approach. |
| Primary Responsibilities |
In this role, you will collaborate with the
NKU campus community to onboard new and existing vendors, ensuring that all vendors meet NKU's standards for compliance, risk management, and operational quality. Key responsibilities include:
Vendor Onboarding Support
- Assist vendors and campus partners with onboarding processes, address questions and issues, and ensure smooth communication throughout.
Compliance and Risk Monitoring
- Verify vendor compliance with NKU policies, continuously monitor for adherence to standards, and identify potential vendor risks, working to resolve issues as they arise.
Data Management
- Run and maintain the PRAA report in SAP to update employee and student data from MyNKU.
Vendor Payment Review
- Assess and verify vendor payment terms, such as ACH and virtual pay options, to keep the onboarding process efficient and timely.
- Serve as the first line of defense in detecting and preventing vendor fraud.
IT and System Support
- Review and address issues in the IT vendor error report daily, making necessary corrections to maintain seamless operations.
Purchase Order Management
- Review and approve Staples and Amazon orders for compliance, review POs in SAP daily, email final POs to vendors, and troubleshoot issues as needed.
|
| Qualifications |
A high school diploma or
GED and 2 years of related experience required. An associate's degree or higher is preferred.
This role requires excellent attention to detail, strong communication skills, and the ability to work closely with diverse stakeholders across the
NKU campus and with external vendors.
If you are organized, proactive, and motivated by fostering vendor relationships in a fast-paced environment, we would love to have you on the team! |
| Minimum Education |
High School Diploma |
| Preferred Education |
Associates Degree |
| Minimum Experience |
2 years |
| Salary |
|
| Pay Grade |
S65 |
Posting Detail Information
| Requisition Number |
2024S2133 |
| Job Open Date |
11/20/2024 |
| Job Close Date |
|
| Quick Link |
https://jobs.nku.edu/postings/14420 |
| Is this an internal only posting? |
|
|
Northern Kentucky University
Nov 21, 2024