Facilities Coordinator
 JLL | |
 United States, California, Costa Mesa | |
 Nov 21, 2024 | |
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The Facilities Coordinator at JLL is a dynamic role responsible for ensuring smooth day-to-day operations of facilities. This position combines operational management, customer service, and administrative skills to maintain a productive and efficient work environment. The ideal candidate will be a proactive problem-solver with strong organizational abilities and excellent communication skills.
Responsibilities: Manage daily facility operations, including work orders, building access, and vendor relationships Oversee procurement of property supplies and services Handle financial tasks such as invoicing, budgeting, and accounts processing Maintain inventory and order office and pantry supplies Support meetings and events, coordinating logistics and catering Prepare workstations for new employees and manage office moves Monitor facilities and schedule maintenance activities Participate in emergency response situations Assist with tactical planning and project management Implement cost-reduction and productivity-enhancing initiatives Monitor KPIs and SLAs, taking corrective actions as needed Desired behavioral traits: Excellent communication (written, verbal, and interpersonal) Superior customer service orientation Ability to maintain professionalism under pressure Strong organizational and time management skills Capable of working independently and collaboratively Proactive problem-solving ability Adaptability and flexibility Qualifications: Minimum Requirements: GED or High school diploma 2+ years of experience in facility or property administration (or equivalent) Proficiency in MS Office, especially Excel Experience with CMMS/Work order systems Preferred Requirements: Bachelor's degree Data analysis experience Experience with ERPs or SaaS platforms Knowledge of facility management best practices Understanding of health and safety regulations in workplace environments | |