Contract And Grants Analyst (RSCH ADM 3)

With a high level of independence, this position is responsible for the fiscal control, accounting and reporting of all levels of contracts and grants awarded in support of research, training and public service programs. Responsible for analyzing, monitoring, preparing and reconciling financial information to provide financial and statistical data for the control of contract and grant operations. This position also involves the preparation of financial reports to meet internal and external requirements. Uses accounting and financial concepts with intermediate to complex understanding of accounting practices and campus policies and procedures to complete assignments requiring analysis of data and review of a variety of factors and documents. Exercises judgment within accounting procedures and practices to identify appropriate action. Has internal and external contact on a regular basis. Thorough understanding of contract and grant administration theory and puts it into practice while independently performing a full range of responsibilities within the functions of contract and grant management. Attends training workshops for present and future career development.

Apply By Date December 4, 2024 at 11:59pm

Minimum Qualifications

• Certified Research Administrator (CRA), or ability to obtain certification within a 12-month time period from date of appointment.
• No minimal education required.
• Experience in the management of grants and contracts and skills to interpret and apply relevant policies.
• Thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment and demonstrated knowledge of effective grant funding processes, procedures, and techniques.
• Ability to independently perform complex financial analysis and customized reporting and to thrive in a busy, high-volume, and deadline-driven work environment that requires coordination of multiple activities.
• Current knowledge of compliance regulations for Federal and State awards.

Preferred Qualifications

• Experience working with contracts and grants on the UC Davis campus or within a large university system.
• Experience in a bookkeeping or accounting position, or experience performing financial tasks in an accounting environment.
• Expert level knowledge of UC policies and procedures.
• Skills to independently manage a significant volume of transactions.
• Ability to perform complex financial analysis and customized reporting.

Key Responsibilities

• 45% - Contract & Grants Administration
• 30% - Financial Reporting and Invoicing
• 25% - Other Responsibilities
  
  

Department Overview

The Research Admin 3 is responsible for the management of the administrative operations across multiple grants, cooperative agreements, and business contracts of diverse scope. The Research Admin is responsible for keeping faculty, staff and subcontractors in compliance with the requirements and restrictions of awards and agreements, assisting third parties including UCOP and Federal Offices/Agencies with audits of expenditures, and developing and managing budgets and financial reports in an extremely fast-paced environment with shifting priorities.

POSITION INFORMATION

• Salary or Pay Range: $67,700/yr. - $120,500/yr.
• Salary Frequency: Monthly
• Salary Grade: Grade 21
• UC Job Title: RSCH ADM 3
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100% - Fixed
• Shift Hours: Manager will advise
• Location: Davis, CA.
• Union Representation: 99 - Non-Represented (PPSM)
• Benefits Eligible: Yes
• Hybrid/Remote/Onsite: This position is hybrid (mix of on-site and remote work)

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

* High quality and low-cost medical plans to choose from to fit your family's needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Access to free professional development courses and learning opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free mental health services
* Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
* UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

Work occasional evenings, weekends, or other non-standard times to meet operations or grant deadlines, usually at short notice, or to attend international conference calls and meet deadlines. Occasional travel required for trainings and meetings.

Special Requirements

• This is a critical position, as defined by UC policy and local procedures, and as such, employment is contingent upon successful completion of background check(s), including but not limited to criminal record history background check(s)

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere

#CA-JP