Administrative Support Associate

University of North Carolina Charlotte

$40,665 - $50,831

United States, North Carolina, Charlotte

Nov 19, 2024

Administrative Support Associate

Please see Special Instructions for more details.

UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits

The finalist may be subject to a criminal background check and/or motor vehicle report.

Please upload reference information including names, position titles and company/institutions, phone numbers, and email addresses of at least two current/previous supervisors.

The Search Committee will not contact references without first verifying permission with the finalist.

Please ensure your full range of knowledge, skills, abilities, experience, and education are listed on your application.

Do not write 'see resume' on your application when completing the job duties section.

Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions. (see the job duties section of previous employment).

Please submit a resume and cover letter with your application if requested.

These documents will be used to evaluate your written communication skills as well as supporting documents of your knowledge, skills, abilities, education, and professional experience.

A flexible Work Schedule and a Hybrid Teleworking rotation are available once onboarded into this role.

Position Information

General Information

Vacancy Open to	All Candidates
Employment Type	Permanent - Full-time
If time-limited, note appointment end date
Hours per week	40
Months per year	12
Position Number	001731
NC Salary Grade Equivalency	GN06
Classification Title	Administrative Support Associate - Advanced
Working Title	Administrative Support Associate
Salary Range	$40,665 - $50,831
Anticipate Hiring Range	$40,665 - $50,346
FLSA Status	Non Exempt
Division	Academic Affairs
Department	College of Engineering (Col)
Work Unit	Engineering Technology
Work Schedule	8:00 am - 5:00 pm; Monday - Friday This position may be eligible for a telework/flexible work schedule up to two days (16 hours ) per week once onboarding into position is complete and with supervisor approval.
Primary Purpose of Position	Support purchasing, receiving, account reconciliations, and human resource activities of the Department. Primarily working with faculty members who are PI's on grant funded projects. Coordinate the classroom schedule for classrooms located in the Smith Building.
Minimum Education/Experience	Required Minimum Qualifications: Graduation from high school; or an equivalent combination of education and experience. University Preferred Qualifications: Graduation from high school, or completion of its equivalency, and three years of office/clerical work experience; or an equivalent combination of training/experience.
Essential Job Duties	The position requires a self-motivated and proactive individual capable of identifying inefficiencies and opportunities and acting on them. Responsible for account management of grant funds to include reconciliations, procurement, receiving, personnel, etc. Maintain accurate fund records and prepare reports to summarize all expenditures/funds available to pay for graduate teaching assistant appointments, lab/research supplies, travel, equipment purchases. Balance internal accounting records against Banner. Analyzing account codes for accuracy. Interpret and recommend financial/personnel and/or budget policies for department chair. Composing correspondence that is sent out to students, faculty, staff, and external contacts. Reports to the department chair and provides support to the department administration, faculty and students. Assumes other duties as needed and assigned.
Other Work Responsibilities
Departmental Preferred Experience, Skills, Training/Education	Graduation from high school and demonstrated knowledge, skills, and abilities gained through four years of specialized office experience or an equivalent combination of education and experience. Experience with Banner or equivalent enterprise software applications is preferred. Experience with Banner Student and/or Banner Finance is preferred. Proficiency and demonstrated skills with Microsoft Office software & Google Workspace needed. Experience with reconciling accounts and balancing budgets. Knowledge and experience with student hiring processes including student appointments desired. Strong customer service skills experience with students and faculty preferred. Excellent oral and written communication skills. Strong attention to details needed.
Necessary Licenses or Certifications
Work Location	Smith 274
Posting date	11/12/2024
Closing date	11/26/2024
Proposed Hire Date	01/02/2025
Contact Information
Special Notes to Applicants	UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits The finalist may be subject to a criminal background check and/or motor vehicle report. Please upload reference information including names, position titles and company/institutions, phone numbers, and email addresses of at least two *current/previous supervisors.* The Search Committee will not contact references without first verifying permission with the *finalist*. Please ensure your full range of knowledge, skills, abilities, experience, and education are listed on your application. Do not write 'see resume' on your application when completing the job duties section. Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions. (see the job duties section of previous employment). Please submit a resume and cover letter with your application if requested. These documents will be used to evaluate your written communication skills as well as supporting documents of your knowledge, skills, abilities, education, and professional experience. A flexible Work Schedule and a Hybrid Teleworking rotation are available once onboarded into this role.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

*
How did you hear about this employment opportunity?
- UNC Charlotte Website
- HERC Job Board
- Inside Higher Education
- Circa (formerly known as Local JobNetwork)
- Another Website
- Agency Referral
- Advertisement/Publication
- Personal Referral
- Other
Where did you learn about this posting?

(Open Ended Question)
*
Do you have Banner Finance or Banner Student experience?
- No
- Yes, Banner Finance experience only.
- Yes, Banner Student experience only.
- Yes, Both Banner Finance and Banner Student experience.
*
Do you have experience with both Microsoft and Google Suite applications? Is so, please indicate which and the associated applications as well as your level of experience (beginner, intermediate, advanced).

(Open Ended Question)
*
Do you have customer service experience directly related to students and faculty?
- Yes
- No
- other customer service skills but related to position
*
Do you have knowledge and experience with student hiring processes including student appointments?
- Yes
- No
- Some knowledge with limited experience

Applicant Documents

Required Documents

Resume / Curriculum Vitae
Cover Letter / Letter of Interest
Contact Information for References

Optional Documents