Cost Controller II - ASRC Talent Solutions

ASRC Energy Services, LLC (AES) is part of the Alaska Native corporation, Arctic Slope Regional Corporation (ASRC) family of companies. ASRC is a private, for-profit corporation that is owned by and represents the business interests of its approximately 13,000 Inupiaq shareholders. As the largest Alaskan-owned company employing over 15,000 people worldwide, ASRC and its subsidiaries are poised for the next era of growth with continued dedication to providing maximum benefit to our shareholders.

Description

The Willow Infrastructure Cost Control Invoice specialist position performs under the direction of the Cost Control Lead- Infrastructure and will be accountable for oversight of certain components of the Willow Infrastructure cost, change management and reporting. The assignment will include participation in the Infrastructure Project Controls Leadership team meetings and other assignments as required.

Responsibilities

The Willow Infrastructure Cost Control Specialist reports to the Cost Control Lead Infrastructure and may be responsible for:

• Manage invoices received and service entries and routed through the SAP payment processes, audit and verify invoices, including verifying invoice details, approval signatures and appropriate cost codes. Route invoices to appropriate invoice reviewer or approver, as needed.
• Assist invoice reviewers / approvers with invoice processing issues.
• Effectively communicate with Business Partners, Supply Chain Professionals & Suppliers in the area's of POs, OLAs, invoice processing, eCommerce enablement, vendor master, master data, etc. (Invoice Specialist does)
• Develop working knowledge of agreements and contracts, as well as provide rate validation for them.
• Complete invoice reconciliation audits with vendors as assigned
• Complete rejection and resubmission monitoring; provide guidance to vendors where required
• Address general vendor and internal queries
• Monitor invoices in header error
• If requested, train team and new employees on process
• Provide ConocoPhillips errors resolution on invoices
• Lead internal training sessions for invoice reviewers and approvers
• Complete daily monitoring of unapproved invoice due dates; follow up with reviewers and approvers to ensure on-time payments
• Participate in team meetings
• Address special projects as requested or
• Monitor COPeInvoicing and Actian enablement on new vendors setup
• Effectively communicate instructions to vendor on new electronic enablement process
• Resolve GR/IR, PO's, ERS and Invoicing Plan and Invoice payment status inquires

Basic/Required Qualifications

• Bachelors' Degree and/or equivalent experience
• Proven management and staff leadership skills
• 3+ years experience on major capital projects in Oil & Gas, Refinery or Petrochemical environments in assignments of increasing responsibility, complexity and scale.
• SAP experience preferred
• Excellent Customer Service Skills
• Ability to work autonomously in a client focus, team environment
• High attention to detail
• Strong verbal and written communication skills
• Strong time management skills

Preferred Skills:

• BS Degree in Construction Management, Engineering or other appropriate field or equivalent experience.
• Knowledge of proprietary computer software systems used for project management, tracking, controlling and reporting (SAP, PIMS, Other)
• Demonstrated ability for development of reports for and presentations to management.

Knowledge, Skills, and Other Requirements

• Bachelor's Degree
• 3-5 years' experience related to Accounts Payable, Contracts, Finance or related field
• Excel spreadsheet intermediate to advanced

Additional Information

• All duties will be performed in accordance with ConocoPhillips HSE policies and SPIRIT values.
• Willing and able to travel 25% of the time.
• This Role will be based in Anchorage.

ASRC Energy Services, LLC (AES) is proud to offer a competitive benefits package aligned with our core ASPIRE values. Our benefits are designed to attract and retain the best talent. Our total rewards program supports the health and well-being of employees and their families.

What We Offer:

* Medical Insurance: We offer comprehensive medical plans through Federal Employee Health Benefits Plan (FEHB).

* Dental and Vision Insurance: We offer two comprehensive dental plans

* 401K: 401K plan up to 4% match with immediate vesting after 2 pay periods.

* Employee Assistance Program (EAP): All employees and their household have access to our EAP program.

* Additional Supplemental Insurance: Voluntary Life Insurance, Short-Term and Long-Term Disability, Accidental Death & Dismemberment (AD&D), Pet Insurance, Legal Services, Identity Theft Protection, Hospital Indemnity, Accident Insurance, and Critical Illness Insurance.

* Professional Development: Tuition reimbursement opportunities and internal development through our ASPIRE Academy.

We're proud to be named the Most Loved Workplace by Best Practices Institute in 2022, Best Company to Work for in Alaska by MSN Money, 24/7 Wall St. and Zippia for 2019 and the recipient of the prestigious ConocoPhillips 2019 and 2020 Supplier Recognition Award for Focus on Execution. Employing over 2,000 employees across our subsidiaries, AES is a service provider of choice in the energy industry. Our exceptional service quality and safety record sets us apart from our competitors. Our business purpose is to find solutions for a sustainable future, and we accomplish that by living our "ASPIRE" values, which stand for:

* Absolute Integrity: We do the right thing because it's the right thing to do

* Safety: Safety is our foundation - we bring it everywhere we go

* People First: We take care of our people, and our people will take care of the business.

* Inupiat Heritage: We believe in "one crew, one journey" and honor the values of our founders as we develop the future.

* Resilient Family: We encourage the right balance and cultivate strong relationships with our clients and colleagues.

* Exceptional Service Quality: We deliver excellence by focusing on client needs and continuously improving our performance.

Our employees are our most important resource, so we seek collaboration across the organization, and value everyone's contribution. Our employees are part of the solution for a sustainable future for the benefit of our shareholders, employees, families, and our communities. Are you looking for an exciting opportunity to work with a company like ours, and be a significant part of our business purpose? If so, keep reading. Start your career with AES and ASPIRE with us.

While working on the North Slope of Alaska, your lodging and food will be provided to you. All camps provide warm meals and options to grab a quick lunch or snack from the spike rooms. Rooms vary from single status to shared rooms where your roommate may work the opposite shift. Wi-Fi and Internet is free and available within the camp. Services vary depending upon where you are staying; however, most facilities offer housekeeping, self-serve laundry, commissary, mail, gyms, TV/Theater Room, etc. Each facility will have their own accommodations and policies that will be reviewed upon on-site orientation.

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this position.

A pre-hire post offer Functional Capacity Evaluation (FCE) will be conducted to determine an employee's ability to safely perform to the job standard. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

If you need any assistance or reasonable accommodation to apply for this position, please contact the AES Human Resources Team at (907) 334-1688.

A candidate must be able to meet the following non-exclusive requirements:

* Meet the AES Driving Records and Motor Vehicle Use Policy.

* Take and pass a pre-employment drug test which may include both UA and hair testing.

* Meet the physical requirements of this position including working in a remote location under arctic conditions.

* Required to take and pass a Fit-For-Duty Exam

* Required to complete and successfully pass a background check.

* Must be able to obtain and maintain an access badge for the work location.

The availability of this position is contingent upon the Company's continued operational needs once training is completed.

AES and its subsidiaries are committed to diversity and inclusion in the workplace. We comply with the terms of Executive Order 11246, Section 503 of the Rehabilitation Act, and the Vietnam Era Veterans' Readjustment Act (VEVRAA).

All decisions pertaining to employment, upgrading, promotion, demotion, transfer, recruitment advertising, recruitment selection, layoff, terminations, training, compensation, benefits, and educational assistance will be executed without regard to race, color, sex, age, national origin, religion, marital status, pregnancy, childbirth or related medical conditions, parenthood, medical condition, disability, status as a protected veteran, sexual orientation, gender, gender identity, genetic information, or any other basis or characteristics prohibited by applicable law.

For more information on equal opportunity please visit -

* Workplace Discrimination is Illegal

* Pay Transparency Nondiscrimination Provision

If you need any assistance or a reasonable accommodation to apply for this position, please contact the AES Human Resources Team at (907) 334-1688.

It is recommended that all current employees inform their managers when they apply for new positions as leadership will be notified of current employees applying for posted positions.