Facilities Coordinator
 JLL | |
 United States, New York, New York | |
| 148 West 37th Street (Show on map) | |
 Nov 19, 2024 | |
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Join us as a Facilities Coordinator extraordinaire! You'll oversee and energize our workplace, ensuring it's safe, clean, and organized. Partner with building management and suppliers for seamless maintenance, while managing our supplies seamlessly. Handle space and building access with top-notch security. Be the go-to person for electrifying office events and meetings, ensuring everything runs smoothly. Welcome and support new hires, clients, and guests with warmth and exceptional service. Let's create an amazing environment together!
Here is some of what you will do: Assist the Facility Management Team with tactical planning for the team's goals and objectives. Provide facility-specific assistance to the project management team as needed or requested. Support supplies management including ordering, intake, tracking, and replenishment Ensure reception, meeting spaces, kitchens, and other common areas are clean and well-organized. Regularly check and clean kitchen appliances (e.g., microwave, refrigerator, coffee machine) as well as coordinate deep cleanings with janitorial staff. Encourage staff to follow kitchen etiquette and cleanliness practices Coordinate and distribute outgoing and incoming mail/packages Support internal meetings through reservation management, room setups, and AV needs. Support physical access management through the creation and decommission of employee IDs, coordination of visitor access, and security sign-in protocols. Coordinate and schedule maintenance activities with building management and/or external suppliers ensuring execution of work within the client environment with minimal disruption. Welcome employees, clients, and guests in a professional manner and act as a liaison to the space. Support the onboarding process by preparing welcome kits for new hires and providing basic orientation for new staff members regarding office space, amenities, and policies. Ensure timely and appropriate follow-up with employees, clients, and guests. Provide overall facility management services including continuous monitoring of office/facility. Manage and maintain facility management tasks as assigned. Desired experience and technical skills Required 2+ years' experience in facilities coordination, hospitality, customer service, or as a receptionist in a customer-facing role. High school diploma or GED Superior customer service skills and orientation Must be proficient at Excel Spreadsheets and have the capability of customizing administrative reports Schedule: Monday - Thursday 8 a.m. - 4:30 p.m. Pay $25 - 31 hourly. | |