Accounts Payable Administrator

UFP Technologies, Inc.
paid time off, paid holidays, 401(k)
United States, Massachusetts, Newburyport
100 Hale Street (Show on map)
Nov 18, 2024
About UFP Technologies: UFP Technologies is a designer and custom manufacturer of comprehensive solutions for medical devices, sterile packaging, and other highly engineered custom products. UFP is an important link in the medical device supply chain and a valued outsource partner to most of the top medical device manufacturers in the world. The Company's single-use and single-patient devices and components are used in a wide range of medical devices and packaging for minimally invasive surgery, infection prevention, wound care, wearables, orthopedic soft goods, and orthopedic implants. UFP Technologies, Inc. offers a competitive benefits package, including but not limited to: Medical, Dental, Vision, Life, Disability Insurance 401K with a matching contribution Paid time off, Paid holidays, Employee discounts and much more! Location: This position will be on-site full-time in Newburyport, MA. The position holder will need to be within commuting distance (within 45 min). Accounts Payable Administrator Summary: The Accounts Payable (A/P) Administrator is responsible for performing all aspects of the accounts payable process for multiple divisions under the direction of the Manager of Operational Accounting. Responsibilities include maintenance of vendor records, review of vendor invoices for accuracy against purchase orders, receipt of reports and/or other appropriate documents, and obtainment of approval by managers where applicable. The A/P Administrator vouches all invoices and processes weekly check runs. This position also serves as a help desk for all divisions' accounts payable questions / problems. Accounts Payable Administrator Duties and Responsibilities: Matches invoices to purchase orders and shipping/receiving and / or other documents, obtains approval by managers where appropriate (e.g. expense reports, phone, legal, audit bills, etc.) in accordance with established company authorization guidelines. Audits invoices for accuracy in quantity, pricing, and proper support, and reports discrepancies to purchasing and / or the vendor. Vouches all approved vendor invoices for multiple divisions. Calculates and posts corporate allocations to multiple divisions for centralized billing (e.g. Fed Ex, data lines, long distance and wireless phone bills, business forms, expense reports, etc.), and prints posting journals for internal controls. Processes vendor checks, assembles with invoices for approval and signature, and prints posting journals for multiple divisions. Maintains vendor records. Verifies accuracy for critical fields such as eligible discounts and remit-to addresses. Resolves vendor issues on an ongoing basis. Other related department duties as assigned. Accounts Payable Administrator Qualification Requirements: High School Diploma; Associate's Degree a plus. 3-years related experience and / or training in accounting / bookkeeping. Proficiency using standard software applications (Microsoft Excel, Word, Outlook, accounting software, etc.). Epicor ERP systems experience a plus. To apply for this job please create a profile with us through our online application system. Click the "Apply" box in the upper right-hand corner to start the application process. Or, if you already have a social media account with LinkedIn, Google, or Facebook you can use your log in credentials to apply. *UFP Technologies, Inc. is an Equal Opportunity/Affirmative Action employer Minorities/Women/Veterans/Disabled.* #UFP #NBPT #CORP #IND