Collaboration & Data Coordinator (BLANK AST 3)

Under the direction of the Executive Director of Academic Advising, this position is responsible for providing a high level of support to the Undergraduate advising community through committees, programs, and stakeholders, as well as the Executive Director. This position provides project management for ongoing assessment, programmatic coordination, and special assignments to advance the mission and goals of the Office of Academic Advising. Through partnerships, this position works closely with many stakeholders. This position is responsible for ensuring policies, procedures, and best practices are followed for financial processing support and essential committee support.

Apply By Date: December 2, 2024

Minimum Qualifications

For full consideration, applicants are encouraged to upload license, certification and/or educational degree if required of the position.

• Experience coordinating day-to-day operations such as complex meetings, programs, and special events. Experience managing dynamic electronic calendars and communications to evaluate requests, discern appropriate action, and commit executive to action.
• Experience working in an environment that requires interpersonal and communication skills to create and maintain professional collaborative working relationships.
• Experience using various software programs (word processing, spreadsheets, databases, presentation software, etc.) to accomplish assignments.
• Analytical and problem-solving skills to be resourceful, anticipate and identify problems, and develop creative solutions for resolution; demonstrates ability to analyze, research and synthesize large amounts of data with strong attention to detail.
• Political acumen and judgment to handle sensitive or difficult situations with discretion; demonstrated initiative and skills to work cooperatively and collaboratively as an effective member of a high-performing work team.
• Organizational and time management skills to achieve timely progress on multiple simultaneous tasks, meet deadlines, and maintain a high level of quality with attention to detail; demonstrated organizational skills to work effectively on multiple projects with careful attention to detail and to establish workload priorities to meet deadlines.

Preferred Qualifications

• Experience or knowledge of campus systems including KFS, AggieTravel, AggieBuy.
• Experience coordinating domestic and international travel and establishing itineraries. Experience with general accounting/ledger review.
• Familiarity with campus-wide offices, administrative contacts, campus structures, policies, and resources.
• Knowledge and skill to interpret and apply UC and campus policies and procedures, especially pertaining to purchasing, travel,and entertainment.
• Skills to identify, research, and resolve accounting problems.
• Skills to analyze reports and reconcile departmental records.

Key Responsibilities

• 35% - Advising Committee Coordination
• 35% - Executive Support and Unit Coordination
• 25% - Project Coordination
• 5% - Special Assignments

Department Overview

This position is part of 10 diverse operational/academic units in UE which are responsible for leadership in sustaining and improving the quality of undergraduate education and line responsibility for operation of 10 operational/campuswide academic units with 50 FTE and associated budgets, namely the Center for Educational Effectiveness, Academic Advising Enrichment, the University Honors Program, Summer Sessions, UC Davis Washington Center, the Center for Leadership Learning, First Year Seminars, Quarter at Aggie Square, the Undergraduate Research Center and The Writing Center.

This position is responsible for providing a high level of support to the Undergraduate advising community through committees, programs, and stakeholders, as well as the Executive Director.

POSITION INFORMATION

• Salary or Pay Range: $ 28.49 - $ 40.83/hr. (Department budgeted salary range: $28.49/hr. - $31.92/hr. Commensurate with experience.)
• Salary Frequency: Bi-Weekly
• Salary Grade: 108
• UC Job Title: BLANK AST 3
• Number of Positions: 1
• Appointment Type: Career
• Percentage of Time: 100%
• Shift Hours: M-F, 8-5
• Location: Davis, CA
• Union Representation: Yes - CX
• Benefits Eligible: Yes
• Hybrid/Remote/Onsite: This position is 100% on-site

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

* High quality and low-cost medical plans to choose from to fit your family's needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Access to free professional development courses and learning opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free mental health services
* Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
* UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

• Work occasional overtime and attend evening and weekend functions. Restricted vacation during peak workload times.
• The Smoke and Tobacco Free Environment policy is intended to provide a healthier, safer, and more productive work and learning environment for the entire UC community. The University of California prohibits smoking and tobacco use at all University owned or leased properties, or facilities operated by UC staff or faculty. Smoking and tobacco use are strictly prohibited in indoor and outdoor spaces, parking lots, residential space, and University vehicles. https://ucdavispolicy.ellucid.com/documents/view/271

Special Requirements

• This is a critical position, as defined by UC policy and local procedures, and as such, employment is contingent upon successful completion of background check(s), including but not limited to criminal record history background check(s)

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere