HR Generalist 2

This position is responsible for academic and staff personnel processes within Internal Medicine for over 250 faculty, 225 staff, and over 200 academic student employees (postgraduate researchers, research assistants, visiting postdoctoral scholars, non-clinic fellows, and undergraduate students). Incumbent oversees academic (non-faculty) and staff recruitment for the Department. Incumbent performs complex administrative analysis in staff and academic personnel administration. Incumbent oversees Visa processing for international scholars and students. Analyzes personnel transactions for accuracy and resolves salary funding issues for staff and academic employees. #CA-SB

Apply By Date 11/24/2024 by 11:59pm

Minimum Qualifications

For full consideration, applicants are encouraged to upload license, certification and/or educational degree if required of the position.

• BA/BS or equivalent experience required.
• Experience in applying human resources and payroll policies and practices.
• Experience with MS Word, Excel, Outlook etc.
• At least one (1) year of experience working with Academic and/or HR personnel hiring.
• Analytical skills to evaluate information, practices and procedures, formulate logical and objective conclusions. Evaluate problems and make recommendations for effective solutions.
• Working knowledge in applying human resources and payroll policies and practices
• Knowledge of and ability to interpret and apply UCD P&P Manual, Academic Personnel Manual, Personnel Policy for Staff Members, collective bargaining contracts, Worker's Compensation, Family Medical Leave Act, University policies relevant to sexual harassment, discrimination in employment, employment of foreign nationals near relatives, and pertinent federal, state, and private regulatory agency rules and regulations.
• Verbal and written communication skills to compose clear, concise and grammatically correct correspondence. Ability to interpret and implement written or verbal instructions. Excellent interpersonal skills to communicate effectively with staff, students, faculty, and coworkers, including those individuals for whom English is a second language.
• Exceptional organizational skills, accuracy and attention to detail, ensuring documentation is accurate, complete, maintained in a logical manner, such that workload priorities can be determined in an appropriate way to accomplish a task or goal.
• Ability to maintain confidentiality, exercise discretion, use independent and mature judgement for all personnel and payroll records and sensitive personnel issues.
• Familiarity with or ability to learn personnel regulations governing Staff, Academic Senate, Academic Federation and graduate student titles.

Preferred Qualifications

• Journey level computerized payroll processing experience.
• Experience working with VISAs with knowledge of J1 or HIB visas, including processing of necessary documents for employment of foreign visiting scientists and scholars.
• Thorough knowledge of UC Davis and School of Medicine policies and procedures related to academic personnel and staff recruitment, hiring, and other personnel actions.
• Working knowledge of MylnfoVault, RECRUIT, Outlook.

Key Responsibilities

• 90% - Human Resources Analyst
• 10% - Personnel Administration

Department Overview

The Department of Internal Medicine is the largest department in the School of Medicine and at UC Davis with 13 divisions. The mission of the Department of Internal Medicine is the threefold: to provide excellence in clinical care, research and education.

POSITION INFORMATION

• Salary or Pay Range: $29.69 - $52.20
• Salary Frequency: Hourly
• Salary Grade: Grade 20
• UC Job Title: ACAD HR ANL 2
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift Hours: M-F 7:00 am - 4:00 pm
• Location: Patient Support Services Bldg (HSP014)
• Union Representation: 99 - Non-Represented (PPSM)
• Benefits Eligible: Yes
• Hybrid/Remote/Onsite: This position is hybrid (mix of on-site and remote work)

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

* High quality and low-cost medical plans to choose from to fit your family's needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Access to free professional development courses and learning opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free mental health services
* Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
* UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Special Requirements

• This is a critical position, as defined by UC policy and local procedures, and as such, employment is contingent upon successful completion of background check(s), including but not limited to criminal record history background check(s)
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere