Lead Administrator, Accounts Payable

TriMark USA is the country's largest provider of design services, equipment, and supplies to the foodservice industry. We proudly serve our customers by providing design services, commercial equipment, and foodservice supplies across a wide range of industries and business sectors. Headquartered in Massachusetts, with a history dating back to 1896, we have locations across the country that offer foodservice operators an unparalleled level of service by combining our unique design capabilities and our expert market knowledge with the purchasing strength, delivery, installation, and after-sales service capabilities of a national company. Our employees are focused on creating customized solutions for our clients to ensure they achieve their culinary goals while upholding our I.C.A.R.E. values: Integrity, Customer Service, Accountability, Respect, and Excellence. For more information, please visit: www.trimarkusa.com

Why you'll love it here!

+ Benefits include Medical, Dental, Vision, Tuition Reimbursement, Pet, and Legal Insurance

+ 401k
+ Community Service Day

+ Spotlight Awards

+ National Sales Excellence Awards

+ CFSP Prep Certification Program

POSITION SUMMARY:

• The Lead Accounts Payable Administrator reports to the Manager, Accounts Payable
• Located in Mansfield, MA
• Full-Time
• Hybrid

We are seeking an experienced and proactive Lead Accounts Payable Administrator with comprehensive expertise to assume a leadership role within our finance team. The Lead Administrator will play a pivotal role in guiding and overseeing the accounts payable function, ensuring efficiency, accuracy, and compliance with established policies. This position offers an exciting opportunity for a dynamic professional to contribute to the strategic growth and development of our finance department.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES:

Leadership and Team Management:

• Provide leadership and guidance to the accounts payable team, fostering a collaborative and high-performance work environment.
• Mentor and train team members, ensuring continuous skill development.

Full Cycle Accounts Payable:

• Oversee the end-to-end accounts payable processes, ensuring timely and accurate processing of invoices, debit/credit memos, and payments.
• Review and approve invoices, ensuring compliance with company policies and accounting standards.

Vendor Relationship Management:

• Cultivate and maintain positive relationships with key vendors.
• Act as the primary point of contact for escalated vendor inquiries and issue resolution.

Payment Processing Oversight:

• Review and oversee weekly vendor check runs, ensuring proper matching of vouchers to cash requirements reports.
• Monitor and optimize payment schedules to maximize discounts while managing cash flow.

Process Improvement:

• Identify opportunities for process improvement within the accounts payable function.
• Implement best practices to enhance efficiency and accuracy in payment operations.

Audit and Compliance:

• Conduct regular audits of accounts payable transactions to ensure compliance with internal policies and accounting standards.
• Collaborate with internal and external auditors to facilitate audits related to accounts payable.

Vendor File Management:

• Lead the maintenance of vendor files, including setting up new vendors, updating information, and negotiating extended payment terms.

Reporting and Analysis:

• Generate reports related to accounts payable metrics, identifying trends and areas for improvement.
• Provide insights and analysis to support strategic decision-making.

W-9 Compliance:

• Ensure all new vendors have W-9 forms on file and maintain compliance with tax reporting requirements.

COMPETENCIES:

• Strong leadership skills with the ability to guide and inspire a team.
• Exceptional knowledge of accounts payable processes and procedures.
• Strong analytical skills and the ability to provide insights for decision-making.
• Excellent communication and interpersonal skills.
• Organized with a track record of completing tasks accurately and on time.
• Proven ability to resolve complex vendor issues and discrepancies.
• Strategic thinker with a focus on process improvement.
• Detail-oriented with a commitment to accuracy and thoroughness.

QUALIFICATIONS & EXPERIENCE:

• 3 - 4 years of progressive experience in accounts payable, or equivalent Military or practical experience.
• Advanced proficiency in Microsoft Office applications and ERP systems, with advanced knowledge of SX being advantageous.
• Proven experience in leading and optimizing accounts payable processes.
• 10-key and touch-typing proficiency.
• Ability to successfully pass a background check post offer acceptance.

The range provided represents the national average pay range for this position and is considered to be a general guideline. Pay for this position will reflect the candidate's unique qualifications and may be higher or lower than the range provided based on employee geographic location. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other local, state, and federal law.

In addition to base salary, this role will be eligible for participation in TriMark's' benefits programs, including medical, dental, vision, 401K (with employer match), etc. Leadership positions may also qualify for participation in bonus programs commensurate with role and scope of responsibility.

TriMark's commitment to diversity, inclusion and belonging is a purposeful mission of strengthening our organization and those we serve by uniting the unique and beautiful differences of our employees. This mission is instilled in the fiber of who we are as a company, setting the standard for our industry. We are committed to promoting diversity, inclusion and belonging through sharing, education, and experiences.

TriMark USA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to accommodations@trimarkusa.com.

• Mansfield, MA, USA