Executive Administrative Assistant - Tax

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Job Summary:

Job Responsibilities

• Completes a broad variety of administrative tasks including, but not limited to, calendar management for multiple leaders, completing expense reports, arranging travel, and composing confidential correspondence.
• Plans, coordinates, and ensures schedules are adhered to and respected.
• Works closely and effectively with managers to keep them informed of upcoming commitments and responsibilities. Makes proactive changes to schedules as conflicts arise.
• Assists in coordinating agendas and minutes of management team meetings, off-sites, and staff meetings.
• Anticipates the needs of the managers when they are out of office and provides up-to-date check-ins and daily itineraries.
• Maintains confidentiality of sensitive information.
• Coordinates and collaborates with other administrative support to ensure phone, visitor, and back-up coverage.
• Assists with special projects and tasks.
• Performs other duties as assigned.

Job Qualifications

Education and Certifications

• Associate degree preferred or equivalent combination of education, training, experience, or military experience.

Work Experience

• A minimum of two (2) years of experience supporting management roles, preferably in an out-of-home media, sales, or operations environment.
• Experience and interest in internal and external communications and project management.

Skills

• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Proficient in Microsoft software applications (i.e., Word, Excel, Outlook, PowerPoint).
• Ability to exercise strong judgment in a variety of impactful situations and be able to maintain a realistic balance among multiple priorities.
• Able to work flexible hours to support executive travel.

Competencies

• Achievement Orientation: Focusing efforts on meeting challenges and achieving high quality results consistent with the organization's goals.
• Adaptability: Adapting in order to work effectively in ambiguous or changing situations, and with diverse individuals and groups.
• Collaborating with Others: Working together with others in a cooperative and supportive manner to achieve shared goals.
• Fostering Communication: Listening and communicating openly, honestly, and respectfully with different audiences, promoting dialogue and effectively gets message across.
• Planning and Organizing: Reaching goals by making and following plans, setting and sticking to priorities and allocating resources effectively.

Physical Demands

The demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Employee must have the ability to sit and/or stand at a desk for a minimum of eight (8) hours a day and complete tasks requiring repetitive use of hands.
• Employee must have the ability to see written documents and computer screens, and to adjust focus.
• This job is performed in a temperature-controlled office environment.

Location

Position Type

The Company is an equal opportunity employer and will not tolerate discrimination in employment on the basis of race, color, age, sex, sexual orientation, gender identity or expression, religion, disability, ethnicity, national origin, marital status, protected veteran status, genetic information, or any other legally protected classification or status.

Our organization participates in E-Verify. Clickhere to learn about E-Verify.

Current employees and contingent workers click here to apply and search by the Job Posting Title.