Information Coordinator
 JLL | |
relocation assistance
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 United States, Illinois, Deerfield | |
 Nov 19, 2024 | |
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We're looking for an Information Coordinator to join our team! You will work with a JLL team at a JLL managed client campus in Deerfield, IL 60015!
Location: Deerfield, IL 60015 Type of Employment: Full-time w/JLL employee benefits within 1 month of employment Schedule: On-site, Monday-Friday, 8:00 AM to 5:00 PM Reporting To: Assistant Facilities Manager Additional Perks: company provided laptop, cell phone What this job involves: Provides general office support with a variety of clerical activities and related tasks. The receptionist will be responsible for answering incoming calls, directing calls to appropriate associates, mail distribution, flow of correspondence, requisition of supplies as well as additional clerical duties What your day-to-day will look like: Front Desk Duties Greet/ host/ provide support for guests, visitors and employees Answer all in-coming calls Answers telephones and directs the caller to the appropriate associate. Will transfer a caller to an associate's voice mailbox when the associate is unavailable. Point of contact for all packages/deliveries Pick-up, drop-off, prepare postage/labels for mail/UPS/FedEx, courier services, etc. Update phone lists Respond and follow through to requests for information and communicate with all levels of management with minimal supervision General Office Duties Housekeeping Duties (i.e.: pick up and display newspapers, load/unload dishwasher, coffee machine maintenance, etc.) Maintain all conference rooms for cleanliness / reserve conference rooms, including ordering and/or setup Order, maintain and organize all kitchen and office supplies Resolve problems associated with all building services including: janitorial, mailroom, copier services, parking, badging, and conference rooms. Assists with the coordination and scheduling of office/building maintenance activities Any and all other duties and tasks assigned. Physical work requirements and work conditions This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary Required Skills and Experience:High School Diploma or equivalent One (1)+ years of relevant administrative work experience in the commercial property or facilities management industry Must successfully pass criminal background and drug/alcohol screening process before beginning employment. Must be located in Chicago metro area (relocation assistance is not available for this role) Experience using Computerized Maintenance Management System (CMMS) Excellent customer service and relationship building skills Strong organizational, interpersonal and communication skills Working knowledge of Microsoft Word, Excel, Power Point, Outlook, Mapping and database software working knowledge of audio visual equipment located in the conference rooms Strong client service orientation with the ability to provide information and respond to questions from groups of managers, customers, and the Vendors. Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to respond to common inquiries or complaints from clients, co-workers, vendors, contractors and supervision. Preferred Skills and Experience:Military service or college education in facilities, property, business or related is desirable Three (3) years administrative/facilities experience supporting multiple people preferably in the commercial real estate industry Please submit your application with an updated resume, location, and contact information. If you're a current JLL employee, please apply using the Internal Career Site. | |