Administrative Assistant to the Associate Dean and Academic Affairs Coordinator

The College of Health welcomes applications for Administrative Assistant to the Associate Dean and Academic Affairs Coordinator.

This is a unique opportunity to coordinate academic affairs activities for the College and serve as administrative assistant to the Associate Dean for Academic Affairs.
Thank you for your interest in a career at Ball State University. We are committed to excellence through a talented and diverse faculty and staff. Inclusiveness and freedom of expression are a part of our enduring values and inform our efforts. We engage students in educational, research, and creative endeavors that empower our graduates to have fulfilling careers and meaningful lives enriched by lifelong learning and service. At the same time, we enhance the economic, environmental, and social vitality of our community, our state, and our world. We are excited that you want to join us in these endeavors!

The university offers excellent benefits, including health care and retirement plans, tuition assistance for employees and dependents, and generous time off with pay.

At Ball State University, inclusiveness is one of the enduring values and informs all of our work. We define 'inclusiveness' as a commitment 'to respect and embrace equity, inclusion, and diversity in people, ideas, and opinions.' As such, this value incorporates a commitment to inclusive excellence and freedom of expression.

Coordinate academic affairs activities for the College and serve as administrative assistant to the Associate Dean for Academic Affairs.

Associate's degree or an equivalent combination of education and experience will be accepted in lieu of an associate's degree.

At least one year of related experience.

Associate's degree in administration or business.

Excellent interpersonal skills, an ability to interact with a wide variety of individuals, and employ a customer service approach.

None.

Ball State University is an Equal Opportunity/Affirmative Action employer that is strongly and actively committed to diversity within its community. Women, minorities, individuals with disabilities and protected veterans are strongly encouraged to apply. All qualified applicants will receive equal consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, protected veteran status or any other legally protected status.

Ball State University is located in Muncie, Indiana, on an attractive campus 45 miles northeast of Indianapolis. Approximately 20,000 graduate and undergraduate students enroll in one of eight academic colleges that offer 270+ undergraduate and graduate programs. Many of our master's, doctoral, certificate, and specialist degrees rank among the best in the nation. We engage students in educational, research, and creative endeavors that empower our graduates to have fulfilling careers and meaningful lives enriched by lifelong learning and service, while we enhance the economic, environmental, and social vitality of our community, our state, and our world.

Facilitate curriculum actions, including coordinating committee meetings and serving as a specialist for Watermark, Canvas, and Banner to assist Associate Dean as well as academic unit chairs/directors, program directors, and staff.

Maintain accreditation records for 18 programs and coordinate external accreditation and internal unit review schedules.

Coordinate schedule and communication related to student grievances, grade changes, late withdrawals, etc.

Coordinate with the Office of Field Education & Community Outreach to assist with external affiliations, including contracts with academic program partners and external sites for field and clinical education.

Process and maintain electronic files for Graduate Faculty Status and collect and upload Conflict of Interest/Conflict of Commitment documents.

Manage the Associate Dean's schedule and related processes. Anticipate and assess meeting and agenda needs and plan accordingly. Process travel and other expenses.

Coordinate and prepare documents for regular and ad hoc meetings related to academic affairs and maintain meeting minutes. Maintain electronic files.

Write, review, and proof correspondence, reports, and other documents on behalf of the Associate Dean.

Assist with the planning and follow-through of college events and activities.

Serve as a backup in the Dean's office to the Assistant to the Dean & Office Manager. Participate as a dean's office team member in planning and executing college initiatives. Serve as a backup for entering items and ordering supplies in SciQuest.

Perform other related duties as assigned.

Maintain regular and predictable attendance.

In support of your application for this position, please prepare and submit a cover letter that describes how your qualifications and experience align with the elements of the position description (or leadership profile). In your cover letter, please select one of our enduring values and describe how you have demonstrated a commitment to that value in your professional endeavors.