Admin Assistant to Exec Dir

The Department of Family and Community Medicine is seeking a professional, customer service focused individual to serve the Chair of the department. The successful candidate will provide administrative support to the Department Chairperson in managing and overseeing the day-to-day activities to include over 80+ faculty, 45 residents and approximately 50 staff members. Under direct supervision, the individual will coordinate, oversee, and/or perform a wide variety of administrative, customer service, and program support activities on behalf of the Chair and Executive Committee of the Department of Family & Community Medicine.

Duties include:

Serve as primary point of operational and administrative contact for internal and external constituencies, often on complex and confidential issues.

Create travel documentation, arrange travel and reimbursements

Coordinate the provision of office and staff support services to the office, and oversees and/or participates in the coordination, supervision, and completion of special projects and/or events.

May serve on a variety of committees in a support capacity.

May assist with promotional materials, and/or program implementation, administration, and reporting.

Must possess excellent verbal and written communication skills.

See the Position Description for additional information.

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Decision making and problem solving

Ability to manage multiple priorities, lead committees (Safety, Events, etc.)

Coordination of calendars

Project management

Excellent customer service skills with the ability to handle difficult situations in a professional manner.

Organizational skills and prioritize deadlines

Working with confidential information

Ability to take concise meeting minutes

Work with a diverse population

Document preparation (Microsoft Office Suite, Photoshop and Illustrator)

Only applications submitted through
the official UNMJobs site will be accepted. If you are viewing this job
advertisement on a 3rd party site, please
visit UNMJobs to submit an application.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.