MH Inventory Specialist

Summary:

At the direction of the Materials Manager this position will receive ship distribute store account for inventory rotate stock and maintain all materials & supplies within the hospital store room.

Receives incoming order into the medical center accurately.

Perform thorough research and document inventory discrepancies using all available resources to identify root cause and supply possible solutions.

They will also assist the Materials Manager in all phases of inventory management.

This is a detail-oriented position.

Responsibilities:

KEY RESPONSIBILITIES:

• Receives incoming order into the medical center accurately and works with the team when there are receipt discrepancies to ensure that discrepancies are corrected.
• Documents and communicates damage shipping errors and/or other discrepancies.
• Checks Purchase Orders against packing slips and verifies both item quantities and sizes against material received.
• Notes any discrepancies on packing slip and notifies Purchasing Department.
• Complies with special instruction for internal delivery or special handling as specified on the purchase order.
• Efficiently deliver items to proper locations and obtains proper signatures as needed.
• Reports all questionable orders to immediate supervisor.
• Communicates regularly with supervisor regarding workflow problems and opportunities for cost containment.
• Along with the store room personnel documents potential stock outs and identifies obsolete and expired products.
• Maintains work area and storage areas in orderly condition free from fire and safety hazard.
• Utilizes and maintains proper material handling equipment while performing assigned tasks to ensure safe delivery.
• Perform cycle counting process and assure accurate results uncovering necessary recounts and processes to be monitored and improved. Record adjustments and provide regular reports on the results of the counts.
• Physically performs full physical inventories. Works in conjunction with team on all inventories.
• Perform thorough research and document inventory discrepancies using all available resources to identify root cause and supply possible solutions.
• Prepares outgoing material for shipping including all returns. Assures that packages are properly labeled and that a purchase order return goods authorization and/or materials disposition accompanies each package.
• Assists in storeroom filling orders stocking shelves special projects inventories and rotating stock.
• Cross-trained for all store room job related functions house wide to include all processes involved in receipts issues deliveries.
• Works with Team Members to effectively implement process improvements to operational procedures.
• Execute all warehouse duties with an emphasis on accuracy efficiency and safety.

Management of Time and Resources:

• Completes work assignments within an acceptable time frame.
• Uses time and resources to the best possible advantage for successful completion of job responsibilities.
• Develops and maintains efficient working relationships.
• Is reliable in respect to attendance and punctuality.
• Recognizes the importance of team efforts and partners with others to achieve positive outcomes.

Quality:

• Is part of a team effort to ensure quality services.
• Operates in adherence to hospital and departmental policies and procedures.
• Offers creative solutions or alternatives to issues or concerns.
• Produces quality results.
• Continually strives to improve the quality of work.
• Accepts responsibility for all work performed and takes appropriate corrective action as needed.
• Assist in the general cleaning of the work environment according to established procedures and guidelines. Ensure the work station and surrounding areas are clean and orderly at the end of each day.
• Complies with company policies and procedures regarding Employee health safety and conduct.

Other information:

REQUIRED QUALIFICATIONS:

• 3 years' experience in warehousing and/or a distribution type environment with at least 2-years in inventory management required
• Knowledge and complete understanding of the procurement process. Experience with shipping receiving and distribution functions required.

• 1-2 years prior experience using an automated inventory control preferred.
• 1 year hands-on experience with supply management and establishing par levels preferred.

• Demonstrates a positive attitude and a team work orientation.
• Is cooperative in interactions treating internal & external customers with courtesy respect and compassion.
• Provides prompt friendly and courteous service to department/visitors.
• Is patient when responding to questions and answers questions appropriately.
• Responds to requests in a timely manner.
• Handles interruptions in a skillful way.
• Maintains a professional appearance and demeanor.
• Strives to prevent/resolve customer concerns to the customer's satisfaction.

• Highly detail-oriented maintains a critical degree of accuracy regarding data entry receiving inventory & shipping.
• Action-oriented with the ability to be self-managed.
• Excellent written and verbal communication skills
• Must have effective organizational skills to accurately maintain records and coordinate various inventory control functions.
• The mathematical skills to calculate quantities and pricing.
• The ability to communicate effectively both verbally and in writing.
• Good customer service communication problem solving and trouble shooting skills.
• Attention to detail.
• Ability to perform the physical demands of the position.

EDUCATION:

• High school diploma GED or equivalent in related specific on-the-job experience.

PHYSICAL REQUIREMENTS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the main duties and responsibilities of this job.

The employee may perform or have exposure to the following 75% or more:

• Stand / walk
• Use hands to finger feel reach with hands and arms climb or balance
• Stoop kneel crouch or crawl

The employee may perform or have exposure to the following 25 - 50%:

• Lift up to or over 100lbs
• Exposure to outdoor weather conditions
• Exposure to a loud working environment

Vision Requirements:

• Close vision
• Distance vision
• Color vision
• Peripheral vision
• Depth perception
• Ability to adjust focus

Brown University Health is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race color religion sex national origin age ethnicity sexual orientation ancestry genetics gender identity or expression disability protected veteran or marital status. Brown University Health is a VEVRAA Federal Contractor.

Location: Morton Hospital USA:MA:Taunton

Work Type: Part Time

Shift: Shift 1

Union: SEIUM

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